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Plan: Minnesota PYs 2016-2017
Combined Plan C

Section: WIOA State Plan Common Elements

Narrative: III. b. 6. A. iv.

Published
Located in:
  • III. Operational Planning Elements
    The Unified or Combined State Plan must include an Operational Planning Elements section that support the State’s strategy and the system-wide vision described in Section II.(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
    • b. State Operating Systems and Policies
      The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in Section II Strategic Elements . This includes—
      • 6. Program Data
        • A. Data Alignment and Integration
          Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan. The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date.

III. b. 6. A. iv. Describe the State’s Plans to Develop and Produce the Reports Required Under Section 116, Performance Accountability System. (wioa Section 116(d)(2)).

Current Narrative:

Minnesota has dedicated program performance and information technology staff to develop and produce the reports required for performance accountability. Until U.S. DOL/ETA releases specifications for the Participant Individual Record Layout (PIRL), Minnesota plans to continue integrating the data reported in the following reports: • Labor Exchange Participant Report (LEPR) – which includes services to Veterans, Migrant Seasonal Farmworker Program participants, MinnesotaWorks.net, and WorkForce Center resource areas; • Trade Act Participant Report (TAPR) – which includes participants receiving TAA services; and • Workforce Investment Act Standardized Record Data (WIASRD) – which includes participants of Adult, Dislocated Worker and Youth program.

Every quarter, several key staff work together to create the WIASRD which we then submit to the EDRVS for vetting and acceptance. This process will continue until new files specifications are available.

As we look ahead to new data elements, new performance measures and new performance file specifications, staff have a process and timeline in place to ensure a timely transition to new WIOA requirements. This will involve meeting with program staff to determine what changes need to be made to our data systems to ensure compliance with new requirements. We anticipate not only the addition of variables to our data collection systems but also the recoding of data elements. Staff will then look to rebuild the queries and data tables used to populate the PIRL.

Dedicated funding has been set aside in in Program Year 2017 for the necessary modifications and significant staff time that will be spent complying with new reporting requirements for performance accountability.

Finally, Minnesota also plans to continue offering program and local area performance tracking through contracting with Futureworks (FWS) for MN Performs. We believe an added benefit of FWS is that we will be able to use their system to vet our PIRL file, well ahead of when DOL-ETA’s new submission system is available.