Located in:
- III. Operational Planning ElementsThe Unified or Combined State Plan must include an Operational Planning Elements section that support the State’s strategy and the system-wide vision described in Section II.(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and PoliciesThe Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in Section II Strategic Elements . This includes—
- b. State Operating Systems and Policies
III. b. 1. A. State Operating Systems That Support Coordinated Implementation of State Strategies (e.g., Labor Market Information Systems, Data Systems, Communication Systems, Case-management Systems, Job Banks, Etc.).
Current Narrative:
Florida operates WIOA Title I, Title III, and TAA out of the same data management system. It operates SNAP and TANF out of a separate data management system and Unemployment Compensation out of another data management system. These systems are all managed by DEO. However, prior to WIOA, the three systems were already integrated using simple low cost/low effort database and web services technologies. This model has allowed efficient data collection and reporting capabilities while maintaining built-in essential and desired program specific business rules in the respective systems. All data, including Unemployment Compensation data is housed in the same data source for reporting and analysis purposes.
The three systems are heavily interconnected and are split out as follows:
- CONNECT is the data collection management and reporting system for unemployment compensation;
- Employ Florida Marketplace (EFM) is the data collection management and reporting system for Wagner-Peyser, Trade Adjustment Act, and Workforce Innovation and Opportunity Act; and state workforce/employment initiatives;
- One Stop Service Tracking (OSST) is the data collection management and reporting system for Temporary Assistance for Needy Families and Supplemental Nutrition Assistance Program employment and training activities.
The EmployFlorida Marketplace - Data Store (EFMDS) serves as a central hub for cross system reporting, analytics, and communication. Data from the aforementioned disparate systems are aggregated to produce state and federal reports, fulfill data requests, ad hoc reporting, and serve as the database for the workforce integrated performance and reporting system.
Adult Education Adult education programs are offered in districts, colleges, and community based organizations. Each agency submits their data to the Florida Department of Education through a designated management information system. The school districts use the Workforce Development Information System (WDIS), colleges use the Florida College System or the FCS system and community-based organizations use the Community Based Organization System or the CBO system. These data submissions systems are managed by the Community College and Technical Center Management Information Systems (CCTCMIS). CCTCMIS performs document support, data quality assurance and feedback and informs state and federal reporting. WDIS is the Workforce Development reporting system and uses seven reporting formats. Each format contains specific data elements required for gathering student and teacher data. District, college, and CBO data is collected through a series of reporting windows during the school year. CCTCMIS includes information on the Florida National Reporting System (NRS), the Florida State College Information System, and Florida District Career and Adult Education, and community based organizations. Adult education also receives data support from Florida’s Education and Training Placement Information Program (FETPIP) which includes follow-up information on former students who have graduated, exited, or completed a public education or training program in Florida.
One of Florida’s earliest and most successful innovations in evaluation and performance tracking has been FETPIP, which was established in mid-1980 within FDOE. This program was developed mainly to help evaluate the effectiveness of postsecondary education and training programs, particularly vocational education and similar career preparation programs. The scope of the groups to be tracked rapidly expanded to cover nearly all job training and placement programs including WIOA, Wagner-Peyser (WP), Adult Education, FDBS, Job Corps, Veterans, Welfare Transition (WT)/Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Apprenticeship, Reemployment Assistance (RA) claimants, and ex-offenders. A total of nearly 600 groups or sub-cohorts are being tracked. FETPIP follow-up data is electronically derived from Reemployment Assistance (RA) quarterly wage records, federal military and civilian personnel records, public assistance, incarceration/parole records, and continued education rosters. Access to this data allows for annual reports with extensive detail and longitudinal capabilities. Each group is typically tracked for at least two years with many tracked over much longer periods, including all graduates (and drop-outs) of high school, certificate programs, and all levels of higher education. Quarterly reports covering employment and public assistance status and outcomes are regularly run and analyzed.
Identification of policy needs and potential policies will be in place by November 1, 2016.