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2 Year Modification

Plan: West Virginia PYs 2018-2019
Unified Plan U

Section: WIOA State Plan Common Elements

Narrative: III. b. 6. A. iv.

Published
Located in:
  • III. Operational Planning Elements
    The Unified or Combined State Plan must include an Operational Planning Elements section that support the State’s strategy and the system-wide vision described in Section II.(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
    • b. State Operating Systems and Policies
      The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in Section II Strategic Elements . This includes—
      • 6. Program Data
        • A. Data Alignment and Integration
          Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan. The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date.

III. b. 6. A. iv. Describe the State’s Plans to Develop and Produce the Reports Required Under Section 116, Performance Accountability System. (wioa Section 116(d)(2)).

View corresponding narrative from PYs 2016-2017

Current Narrative:

WorkForce West Virginia’s MACC system has always been able to produce the required reports for DOL programs in the past and we do not anticipate any difficulty in complying with the section 116 reports. While the requirement to produce reports on Training Provider performance is new, the MACC system has been able to track that performance for WIA, and now WIOA, participants for years. The MACC system has limited fiscal information available, which could be the basis of a fiscal management system once the requirements are established.

Planning Note: States should be aware that Section 116(i)(1) requires the core programs, local boards, and chief elected officials to establish and operate a fiscal and management accountability information system based on guidelines established by the Secretaries of Labor and Education. Separately, the Departments of Labor and Education anticipate working with States to inform future guidance and possible information collection(s) on these accountability systems. States should begin laying the groundwork for these fiscal and management accountability requirements, recognizing that adjustments to meet the elements above may provide opportunity or have impact on such a fiscal and management accountability system.

The WIOA core partners in West Virginia, including WorkForce West Virginia, WV Division of Rehabilitation Services, and WV Adult Education will implement a practical and effective system to fulfill the data alignment and integration requirements of WIOA. Each program has a unique system of data collection that is tailored to meet its unique needs. To maximize the efficient exchange of data to support assessment and evaluation, the core partners have collaborated to begin the development and implementation of a system for data sharing. Data will be uploaded to a data warehouse operated by WorkForce West Virginia and/or an IT contractor, and retrieved by each partner as needed and updated where appropriate based on consumers’ progress in the One–Stop Center system. This will allow all partners to track common consumer service delivery while minimizing duplication of service. This system operates as follows:

1. A data warehouse will be created to store mandated data collected/shared by the three partners. The three core partners are identifying data elements that represent common intake information in the One–Stop system.

2. Each consumer in the system on implementation will be assigned a unique participant identifier upon entering the system (Workforce West Virginia, Vocational Rehabilitation, Adult Basic Ed). The date each consumer enters and exits each program is recorded. The unique participant identifier and program entry/exit dates will be used to identify common consumers across the core programs and provide access to the common data elements will be collected by other partners and stored in the One–Stop system.

3. To ensure effectiveness and efficiency in the One–Stop system, data collected by each program on new consumers are sent to the One–Stop data warehouse and are made available for each program to track service delivery of common consumers. This process will ensure that service delivery for each consumer can be tracked across all programs.

4. Data stored in the warehouse will be used to generate reports required under section 116, performance accountability system.

Alignment of each partner’s system of data collection will improve service delivery to job seekers at the One–Stop, including individuals with barriers to employment, especially those with disabilities, by providing the three core partners with more information about how consumers are being assisted across programs in the One–Stop system in West Virginia. This information enables the core partners to have a greater understanding of how the needs of their consumers are being met across programs, to track their progress, and to minimize duplication of service. Alignment and integration of data across programs in a data sharing system supports a consumer–focused approach to service delivery that will generate quality employment outcomes for consumers in the One–Stop system.