Narrative: a. 1. D.

WDC issued its policy on infrastructure funding on October 3, 2016 and also issued a workbook to assist in the drafting of MOUs and determining cost sharing. The workbook is posted at this link: https://labor.hawaii.gov/wdc/files/2013/01/Infrastructure-MOU-Workbook-HI-2017-v5.pdf

If the core and mandatory AJC partners do not agree on how the one-stop infrastructure will be funded, the State policy will be to use each partner’s share of the real estate (or space of the one-stop) it occupies; and how many days per month that space is used as the basis for cost allocation. The contributions will be required to be all cash; no in-kind contributions.

It is anticipated that the following costs will be facilities costs (not all inclusive):

• Lease rent (annual amount due for comprehensive center space costs pursuant to a lease or other contractual arrangement)
• Facility maintenance (annual costs for upkeep and maintenance of leased space, including grounds maintenance, trash and shredding, if not included in the lease)
• Property and casualty insurance (annual cost of property and general liability insurance for the space, if not included in the lease)
• Security services (cost of third party contractors and/or camera-based surveillance, if not included in the lease)
• Cleaning services (cost of janitorial services, if not included in the lease)
• Utilities (electricity, water, gas and other utility costs associated with the comprehensive center space, if not in the lease)

The following costs will be technology costs (not all inclusive):

• Telecommunications, including internet (cost of phone and internet connectivity in the resource room and other shared spaces in the comprehensive center)
• Equipment and technology costs (costs of shared computers, printers, fax machines, copiers, postage machines utilized for the operation of the comprehensive center and related maintenance and supply costs)
• Assistive technology for individuals with disabilities (cost of assistive technology enabling individuals with disabilities to utilize the resource room or other services provided at the comprehensive AJC)

Costs to promote integration and streamlining of services:

• Signage (one-time cost associated with new exterior and interior signage displaying the “common identifier”)
• Other “common identifier costs” (printed materials, cost of website changes, business cards, an similar costs incurred to implement the “common identifier”)
• Joint staff training, including staff of comprehensive AJCs
• Receptionist at comprehensive AJC
• Resource room materials at comprehensive AJCs or affiliated sites
• Any allowable cost item (e.g. initial intake or needs assessments) agreed upon by local required partners

Any allocation of cost must also meet the requirements of CFR 200, Subpart E-Cost Principles and other federal grant requirements and the WIOA limitations to how much each partner may contribute to infrastructure costs. The costs are funded by the administrative funds of each program. The limits are:

• Adult, Dislocated Worker, and Youth: shall not exceed 3% of the federal funds provided to the State
• Vocational Rehabilitation: Shall not exceed .75% of the federal funds provided to the State in the second full program year; 1% of the federal funds provided to the State in the third full program year; 1.25% of the federal funds provided to the State in the fourth full program year; 1.5 % of the federal funds provided to the State in the fifth full program year and in each succeeding year.
• Other partners: Shall not exceed 1.5% of the federal funds provided to the State.

The following programs will contribute to the infrastructure cost under this policy:

Title IB, Wagner Peyser, Adult Education, Vocational Rehabilitation, Carl D. Perkins, SCSEP, Unemployment Insurance, and TANF. Other co-located partners will contribute to the costs on the same basis of percent of AJC space occupied and how many days per month the space is occupied.

Appeals Process

If a partner appeals the determination of state infrastructure funding contributions, the partner may appeal the determinations through the following process:

1. Within 30 days from the date of receipt of the notice of state infrastructure funding determination by the state, the partner(s) may file an appeal to the State Board in writing indicating why the partner is in disagreement with the determination of the state infrastructure funding contribution.

2. The State Board will review the request for appeal.

3. The State Board will notify the partner of its actions in writing.