Located in:
- III. Operational Planning Elements
The Unified or Combined State Plan must include an Operational Planning Elements section that supports the State’s strategy and the system-wide vision described in Section II(c) above. Unless otherwise noted, all Operational Planning Elements apply to Combined State Plan partner programs included in the plan as well as to core programs. This section must include—
- b. State Operating Systems and Policies
The Unified or Combined State Plan must include a description of the State operating systems and policies that will support the implementation of the State strategy described in section II Strategic Elements. This includes—
- 6. Program Data
- A. Data Alignment and Integration
Describe the plans of the lead State agencies with responsibility for the administration of the core programs, along with the State Board, to align and integrate available workforce and education data systems for the core programs, unemployment insurance programs, and education through postsecondary education, and to the extent possible, the Combined State Plan partner programs included in this plan. The description of the State’s plan for integrating data systems should include the State’s goals for achieving integration and any progress to date.
Describe data-collection and reporting processes used for all programs and activities, including the State’s process to collect and report data on co-enrollment, and for those present in the one-stop centers.
- A. Data Alignment and Integration
- 6. Program Data
- b. State Operating Systems and Policies
III. b. 6. A. iv. Describe the State’s data systems and procedures to produce the reports required under section 116, performance accountability system. (WIOA section 116(d)(2)).
Current Narrative:
The state’s current infrastructure and proposed infrastructure is positioned to meet WIOA reporting requirements. Through collaboration with the vendor of Florida’s online job-matching portal, necessary data files are configured on a quarterly basis for federal reporting and submitted through the Enterprise Data Reporting Validation System. Prior to submission, files are analyzed for data consistency and vetted using internal queries and tracking reports.
All reports are approved by FloridaCommerce for certification and reviewed by CareerSource Florida staff. Florida core partners continue to work toward improving the process via modified data-sharing mechanisms and reporting protocols.
There are multiple state agencies in Florida that have administrative responsibility for the WIOA core programs. These include both FloridaCommerce and FDOE. While each of these entities maintains separate participant and financial information systems, the agencies continue to work collaboratively to integrate data across Florida’s workforce development system.
Employ Florida is based on federal requirements to collect the data for reporting for Title I and III programs. Each week, the Employ Florida vendor, Geographic Solutions, produces the PIRL files. On a bi-monthly basis, FloridaCommerce reviews the data in the files and checks for data issues. A list of issues or missing data is sent to the respective LWDB Regional Security Officer to be corrected in Employ Florida. In addition to reviewing the data, the files are uploaded into the Workforce Integrated Performance System edit checks. This process is performed monthly throughout the PY.
FloridaCommerce submits the Employer Indicators for both DOE and FloridaCommerce to WIPS. DOE provides the required information to FloridaCommerce which is combined with FloridaCommerce’s data and then submitted through WIPS. In addition to federal reporting, FloridaCommerce provides participant and exiter data from the Employ Florida Virtual One Stop (VOS) to FDOE. This information is used to develop and produce the FETPIP Annual Outcomes Report.
VR Reporting
VR’s Aware case management system is highly aligned with the RSA-911 quarterly reporting data elements and requirements. The quarterly RSA-911 reports are submitted to RSA, which compiles them to produce the WIOA Annual Report. Aware produces the RSA-911 reports periodically, with the most frequent periods being nightly.
Throughout each quarter, RSA-911 reports from Aware are passed through an edit checker created and maintained by Alliance Enterprises, who created and maintains the Aware case management system. Edit checker results are evaluated for causes and specific resolution criteria using internal queries and reports. At the end of each quarter, RSA’s web portal edit checker becomes available. The RSA web portal contains historical reporting-based edit checks beyond those available in the Alliance edit checker. The RSA-911 reports are processed within the web portal multiple times per week until the report submission deadline allowing any data entry errors to be resolved. Once UI Wage data, Secondary, and Post-secondary enrollment, graduation, and credential attainment data becomes available, VR requests these corresponding data for currently reported customers from FETPIP. The results from FETPIP are included in the RSA-911 report prior to final submission.
VR also follows the aforementioned process of exchanging PIRL files in order to ensure accurate co-enrollment measures among WIOA Partner agencies throughout the year. Annually, VR’s required data for the Employer Indicators is provided to FloridaCommerce through FETPIP, so that VR’s Employer Indicator data is also included when reported by FloridaCommerce.