Located in:
- Program-specific Requirements for Adult, Dislocated Worker, and Youth Activities under Title I-B
The Unified or Combined State Plan must include the following with respect to activities carried out under subtitle B—
b. 3. Training Provider Eligibility Procedure
Provide the procedure, eligibility criteria, and information requirements for determining training provider initial and continued eligibility, including Registered Apprenticeship programs (WIOA Section 122).
Current Narrative:
WFWV and LWDBs target training programs that support industry sectors and prepare participants for jobs in identified career pathways. Using Labor Market Information (LMI), WFWV and LWDBs are able to determine higher-paying jobs, in-demand industry sectors, and occupations in the local area, enabling them to work with local employers to determine the minimum requirements for these jobs and the types of training and certification requirements for these positions.
As a continued process of implementing a policy framework under the WVWDB structure, the ETPL policy will be reviewed for necessary changes to comply with TEGL 8-19 and change 1. This work will be done through the Operations Committee, will complete a public review period, and will be presented to the WVWDB by the end of the 2024 calendar year.
Eligibility and Continued Eligibility
Training providers use the MACC to provide all required information for initial eligibility as well as the required applications for each program of study. MACC doubles as WFWV’s program certification system and the Statewide ETPL, as required by WIOA §122 (a)(3).
All approved programs are available to the public and to WIOA partners in the MACC. WFWV and the LWDBs share the responsibility of managing the ETPL, including approving programs for initial and continued eligibility, ensuring training provider compliance, ensuring the accuracy of information, removing training providers or programs, and monitoring training providers. Upon receipt of the completed application and program data, WFWV shall attempt to make an initial determination of statewide eligibility within 15 business days. Training providers will be contacted via email if the completed application and/or program data requires clarification. The LWDB will then have 10 business days to review and make comments to the state prior to the official determination of eligibility and placement on the ETPL. Subsequent eligibility determinations take place on an annual biennial basis. Once the training provider is approved, each training program is evaluated to determine if it meets ETPL requirements, resulting in a federally or locally recognized credential and being related to an in-demand sector or occupation in West Virginia. The State ETPL Coordinator reviews required ETPL program information on the application, including the following: a detailed description of the program, the total cost of the program, including the cost of tuition, books, and any fees, credential information, and labor market information for the related occupation, to assure demand for the occupation.
As policy stands now, training providers who currently have programs listed on the ETPL and want to have their programs remain on the ETPL must follow the procedures for continuing eligibility determination as follows:
- Submit a completed Providers of Training Services Renewal Application for processing to WFWV via https://macc.workforcewv.org
- The application must include:
- updated provider information;
- updated information on each program pertaining to the alignment of training with in-demand occupations;
- updated program data.
- Submit student data as referenced in WIOA sections 116 and 122 for calculation of State Performance Information by September 30th for the previous academic year defined as July 1 through June 30 (i.e. on September 30, 2016, data will be due for students who completed by June 30, 2015). This data will be included on the ETPL for the upcoming calendar year (CY).
- Submit ETP performance on WIOA performance indicators (employment 2nd & 4th Quarter after exit, median earnings, credential attainment) as well as:
- Total number of participants enrolled in the program.
- Total number of participants completing the program.
- Total number of participants exiting the program.
- Information regarding the completion rate of participants.
- Information reported to State agencies on Federal and State training programs other than programs within WIOA title 1B, including partner programs, (i.e. Adult Basic Education and Literacy, Division of Vocational Rehabilitation, etc.) that are used to provide additional information about overall effectiveness, quality, and utilization of programs.
- Address ETP's ability to offer industry-recognized certificates and credentials.
- Information on recognized post-secondary credentials received by program participants.
- Describe the quality of the program of training services including a program that leads to a recognized postsecondary credential.
- Timeliness and accuracy of ETP's performance reports.
- Upon receipt of the completed application and student data, WFWV will make a determination of continuing statewide eligibility based on the completeness of submitted information.
- The LWDB will then have 10 business days to review and comment to the state before the official determination of continuing eligibility and placement on the ETPL.
- The statewide ETPL will be published at: https://public.workforcewv.org/JobSeeker/TrainingCourseSearch.asp
- Continued eligibility will be reviewed by the state annually.
Performance Accountability
The State ETPL Coordinator will review the training provider’s program performance based on the performance accountability measures, using data on all participants who participated in the training program during the performance period. Each program’s performance will be evaluated against state performance standards to determine if the program will remain on the list.
Change 3 states it is a substantial violation of the requirements to timely and accurately submit all of the information required for completion of the eligible training provider performance reports required under WIOA sec. 116(d)(4) if the provider knowingly supplies false performance information, misrepresents costs or services, or violates requirements of WIOA law or regulations. Providers who substantially violate the requirements of providing appropriate, accurate, and timely information for participants receiving training, will be removed from the ETPL. Such providers are liable to repay all adult, dislocated worker, and youth funds received during the period of non-compliance. WFWV will take into account exceptional circumstances beyond the provider’s control, such as natural disasters, unexpected personnel transitions, and unexpected technology-related issues, when determining appropriate action.
Training Providers who currently have programs listed on the ETPL and want to have their programs remain on the ETPL must submit student data as referenced in WIOA Sections 116 and 122 for calculation of State Performance Information for the previous academic year defined as July 1 through June 30. In lieu of answering questions/when data cannot be provided in full from the ETP for all students, training providers may upload information into MACC for exited students during the performance period. The information must include the following: Name, SSN, and exit date (exit defined as completion, withdraw, dropout, or transfer) - preferably in Excel format.
In addition, the state has commenced initial discussions with the West Virginia Higher Education Policy Commission (WVHEPC) to establish a collaborative process for auto-reporting performance measures. This partnership aims to streamline and enhance efficiency for the state and training providers. By leveraging the expertise and resources of the WVHEPC, significant improvements in the accuracy and timeliness of performance reporting are anticipated, benefiting all stakeholders involved.
Registered Apprenticeships
Regarding the role of registered apprenticeship programs, the Final Rule emphasizes the key role WIOA envisions for registered apprenticeship programs by highlighting these programs as a training service for both Individual Training Accounts (ITAs) and On the Job Training (OJT). The Final Rule allows apprenticeship programs that are not registered to go through the eligible training provider (ETP) process if they want to be on the ETP list (ETPL)(must opt-in); the rule does not provide apprenticeship programs that are not registered special access to the ETPL. The Department also clarifies in this Final Rule that registered apprenticeship programs are automatically eligible for the ETPL and the State is required to notify them of their automatic eligibility and allow the registered apprenticeship program an opportunity to consent to be on the State ETPL (see § 680.470). This mechanism must be a minimal burden to registered apprenticeship programs and must comply with Federal guidance. The State periodically communicates this information via available contact information (mail and/or email) to RAP Sponsors and provides the State MIS (MACC) link for their enrollment.
The following information is also requested to complete a partial, staff-assisted enrollment onto the ETPL:
Registered Apprenticeship Number; Federal Tax ID Number; Provider Name; Mailing and/or Campus Street Address, City/State/Zip/County; Phone Number; Contact Person Name/Information; Course/Program Name; Brief Course Description; Occupation Codes. Note: demand status is not verified for RAP Occupation Codes; and information concerning whether the provider is in a partnership with a business.
RAP Sponsors are encouraged to enroll themselves and their course into the MACC for full enrollment, but it is not required. RAP Sponsors are periodically informed they will remain on the ETPL as long as they remain registered or until we are notified they would like to be removed.
RAPs are allowed to opt-in any time throughout the year and are added to the ETPL and local lists in a timely manner. WIOA WFWV Policy 01-15 - ETPL
https://workforcewv.org/images/files/PublicInfo/guidance-notices/Updated_WIOA_Policy_01-15_ETPL.pdf
https://workforcewv.org/images/files/PublicInfo/public-notices/WIOA_Policy_01-15_-_ETPL_Change_3.pdf