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Plan: West Virginia PYs 2024-2027
Combined Plan C

Section: Adult, Dislocated Worker, and Youth Activities

Narrative: c. 1.

Published
Located in:

c. 1. Identify the State-developed criteria to be used by local boards in awarding grants or contracts for youth workforce investment activities and describe how the local boards will take into consideration the ability of the providers to meet performance accountability measures based on primary indicators of performance for the youth program as described in section 116(b)(2)(A)(ii) of WIOA.¹¹ Further, include a description of how the State assists local areas in determining whether to contract for services or to provide some or all of the program elements directly.

¹¹ Sec. 102(b)(2)(D)(i)(V)

View corresponding narrative from PYs 2020-2023

Current Narrative:

The LWDBs follow the State’s procurement policies when awarding grants for workforce investment WDS activities. The following clause is included in the workforce grant agreement:

Sub-granting:

The Grantee shall not enter into a sub-grant agreement for any of the work performed under this grant agreement without obtaining the prior written approval of WVWF. If sub-grant agreements are approved, they shall contain, at a minimum, sections of this grant agreement pertaining to indemnity, conflicts of interest, lobbying, nondiscrimination, audit requirements, public notice, and any other state and/or federal requirements. Sub-grantee program performance accountability measures are assessed by program staff.

Examples of how local boards will take into consideration the ability of the providers to meet performance accountability are listed below: 

  •  States offer technical assistance for specific inquiries, but local workforce development boards (LWDBs) autonomously decide on the delivery method for WIOA services, whether through subcontracting or in-house provision.
  • Utilize an RFP Request for Proposal (RFP) process for youth services. When the rating committee reviews the RFP, performance is one of the key factors in scoring.
  • RFPs specifically address USDOL-required performance measures as a requirement for any proposals that are submitted and/or accepted.
  • Reference checks are completed on all proposals received, including USDOL performance in other contracts operated by the proposing organization
  • During the course of the year, if a performance measure is not met, the contractor will be part of any corrective action plans developed.
  • Setting real-time outcome goals for proposers to meet. Meeting the real-time outcome goals would be financially tied to a contract renewal for the option year(s). Real-time outcome goals could be:  
  • The provider will be required to hold two recruitment events targeting Out-of-School youth (OSY) during the program year.
  • The provider should enroll a minimum of 80% of their youth (80% Out-of-School and 80% In-School) in a work experience activity during the program year.
  • The provider will be in contact with every active youth during the program year at a minimum of 2 times a month, with one contact being in person. The other contact may be by phone or social media. The contacts will be documented in the youth files and in the MACC as case notes for verification at scheduled file review visits by LWDB staff.
  • The criteria for an award(s) of funding is based on: past performance, cost effectiveness, demonstrated overall program effectiveness, youth group(s) targeted for services, placement and retention efforts in offered education or employment programs, ability of the subcontractor(s) to meet and/or exceed performance goals and ability to meet administrative and fiscal grant responsibilities, to name a few.
  • Subcontractor(s) are made aware of performance measures for the region and the importance of meeting/exceeding them via a contractual agreement. Specific language about meeting and/or exceeding performance measures is included in contractual agreements signed with a subcontractor(s). Performance-based contracts are used for all subcontractor(s). Identified performance measures serve as benchmarks in the contractual agreement and are used for measuring progress.
  • Subcontractor(s) are monitored no less than five (5) times per program year to review and evaluate the delivery of program curriculum, program performance, etc., and address any issues that arise. A corrective action plan, along with technical assistance, is provided to the subcontractor(s) should program performance not be met.
  • Programs for in-school and out-of-school youth will focus on measurable skill gains.
  • States can ensure all 14 program elements of the WIOA Youth program are available regionally through strategic planning, resource allocation, training, performance monitoring, and flexibility. This involves coordination among stakeholders, quality assurance measures, effective outreach, and fostering innovation in service delivery to maximize program impact.