Located in:
- Program-Specific Requirements for Vocational Rehabilitation
The Vocational Rehabilitation (VR) Services Portion of the Unified or Combined State Plan* must include the following descriptions and estimates, as required by section 101(a) of the Rehabilitation Act of 1973, as amended by WIOA:
__________
* Sec. 102(b)(D)(iii) of WIOA
- d. Coordination with Education Officials
- 2. Information on the Formal Interagency Agreement with the State Educational Agency with Respect To:
- I. Comprehensive System of Personnel Development; Data System on Personnel and Personnel Development(Formerly known as Attachment 4.10)). Describe the designated State agency's procedures and activities to establish and maintain a comprehensive system of personnel development designed to ensure an adequate supply of qualified State rehabilitation professional and paraprofessional personnel for the designated State unit, including the following:
- i. Data System on Personnel and Personnel Development
- I. Qualified Personnel Needs.Describe the development and maintenance of a system for collecting and analyzing on an annual basis data on qualified personnel needs with respect to:
- I. Qualified Personnel Needs.
- i. Data System on Personnel and Personnel Development
- I. Comprehensive System of Personnel Development; Data System on Personnel and Personnel Development
- 2. Information on the Formal Interagency Agreement with the State Educational Agency with Respect To:
- d. Coordination with Education Officials
d. 2. I. i. I. a. The number of personnel who are employed by the State agency in the provision of VR services in relation to the number of individuals served, broken down by personnel category;
Current Narrative:
MVR developed a system of collecting and analyzing data annually to determine qualified personnel needs. The following information describes the data system utilized in determining personnel/personnel development; recruitment, preparation and retention of qualified personnel; standards; requirements for vocational rehabilitation counselor (VRC) positions; staff development activities; personnel to address individual communication needs; performance evaluation system; and coordination with personnel development under the Individuals with Disabilities Education Act (IDEA).
To assist in determining the number of personnel employed to deliver VR services in relation to the number of individuals served, MVR annually reviews data from its case management system. This information includes the average daily census of individuals served and the number of new applications, individualized plans for employment, successful employment outcomes and cases closed without a successful employment outcome. MVR’s human resource section tracks the number of employees and their personnel categories.
The VRCs, district supervisory positions and clerical staff are directly involved in providing services for individuals with disabilities (6 supervisors and assistant supervisors have a partial caseload). The number of individuals who had an open file with MVR as of September 30, 2017 was 14,538. The average number of cases per VRC is approximately 105 per counselor.
MVR’s management team reviews each vacancy to determine if the position should be filled, relocated or reclassified to a counselor position (if the position was a different one) based upon factors such as current need and expected population growth. The goal for MVR is to continually evaluate caseload sizes, office work load and staffing to maximize efficiency.
(i & ii) MVR is made up of the following sections: Disability Determination, Independent Living and Vocational Rehabilitation (VR). There are approximately 624 full-time employees in all three sections. This report will focus on the VR section. As of September 30, 2017, the breakdown of the MVR Client Services section needed for service delivery is as follows:
139 Vocational Rehabilitation Counselors
8 Assistant Supervisors
23 District Supervisors (one also serves as regional manager, 6 have a partial caseload)
61 Clerical Support Staff Positions
Administrative Staff:
1 Assistant Commissioner
5 Coordinators (three are shared with all sections of MVR)
1 Field Operations Manager
2 Assistant Field Operations Managers
6 Regional Managers
12 Directors (two are shared with all sections of MVR)
1 Human Resource Manager (shared with all sections of MVR)
14 Assistant Directors (two are shared with more than one section of MVR)
2 Supervisors/Managers (shared with all sections of MVR)
1 Human Resource/Payroll Benefit Specialist
4 Quality Assurance Specialists
2 Accounting Business Specialists
1 Executive Assistant
1 Administrative Assistant
1 Procurement Specialist (shared with all sections of MVR)
1 Program Specialist
2 Program Analysts (one shared with all sections of MVR)
1 General Services Specialist
4 Business Specialists
1 Accounting Specialist