Located in:
c. 7. A description of the steps taken to avoid disruptions to the greatest extent possible, when positions are redistributed, as provided in 20 CFR 641.365; when new Census or other reliable data become available; or when there is over-enrollment for any other reason. (20 CFR 641.325(i), 641.302(b))
Current Narrative:
In the event new providers are entered into the state, be it National Grantee or State Grantee, we will utilize the Equitable Distribution to ensure that slots are distributed to all grantees. To avoid disruptions to current participants, a conversation with all affected Grantees in the state will be required. Counties with continuous variances will be considered. For a seamless transition, enrollees will be transferred in the GMPS database, which will allow the avoidance of disruption in service. Per Topic 81 of the SCSEP Data Collection Handbook, all records moved from the “old grantee” to the new are subject to data validation. During the transfer, we will ensure that all supporting documentation is sent via trackable delivery to the “new” grantee.
In response to the Covid-19 pandemic or any future outbreaks, to avoid disruptions in the event an agency shuts down or an enrollee becomes ill, the WV SCSEP Network has established a virtual training program platform for enrollees to participate in to encourage continuous growth and avoid disruption of services while recuperating.